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Denmead Agenda's
Finance, Administration and Personnel Committee - 2 Feburary 2010
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PARISH COUNCIL of DENMEAD
The Old School, School Lane, Denmead,
Waterlooville, Hampshire, PO7 6LU
Tel: (023) 9224 7947 Date: 29 January 2010
Fax: (023) 9224 7943 Clerk to the Council: Tony Daniells
You are summoned to attend a meeting of the FINANCE, ADMINISTRATION AND PERSONNEL COMMITTEE of the PARISH COUNCIL OF DENMEAD as detailed below:
Tony Daniells
Tony Daniells
Clerk to the Council
TIME, DATE AND LOCATION 7.30 pm TUESDAY 2 FEBRUARY 2010 at The Old School Community Centre, School Lane, Denmead.
Committee Members:- Cllrs: K Andreoli, B Gibbs, F Hull, J Knight and
N Lander-Brinkley (Chairman)
A G E N D A
1. Apologies
2. Declarations of Interest
Arising from this Agenda, Members and Officers are invited to declare any relevant interests. Notwithstanding this item, Members may subsequently declare an interest at any point during the meeting.
3. Minutes of Previous Meeting
To receive and confirm the accuracy of the Minutes of the Meeting held on the 8 December 2009 (previously issued).
4. Public Participation (S.O 68)
The meeting will recess for not more than 15 minutes so as to allow any members of the public to address the meeting.
5. Correspondence:
(a) Letter from SE Employers: A letter dated 20 January 2010 has been received giving an update on the Local Government pay negotiations for 2010/11. To note.
(b) Mayor’s Award for Volunteers: To consider and nominate volunteers in the Community for an award in any of the 5 categories. The cut off date for nominations is 14 February. . To consider and determine any nominations.
(c) District and County Support to Denmead Scout Group for Community Activities: To receive an email from Bernie Reid regarding financial assistance to the local Scout Group. To consider and determine action.
6. Denmead War Memorial Hall
(a) To receive further correspondence from the Legal Advisor to the War Memorial Hall and to receive any further verbal update. To consider and determine any action.
7. Parish Council’s Website
(a) Reports: It was requested that reports for meetings are made available from the website. This change has now been made. It is now also possible to use a ‘search’ facility to locate items in agendas, minutes and reports. To consider and determine any matters arising.
(b) Website statistics: To receive the latest statistics (copy attached) of website usage. To note.
(c) To consider and determine any other matters arising.
8. Parish Scene:
(a) Issue 103: Issue 103, due for delivery the first week of March is now in preparation. To consider and determine any matters arising.
9. New Model Standing Orders
(a) NALC have announced the publication of a new version of Standing Orders for Local Councils. To date these have not been made available from the NALC website nor made available to HALC. To note.
10. Membership of NALC
(a) To receive any update from the Clerk on the proposal by HALC on leaving membership of NALC.
11. The Barn
(a) To receive any update on the planning application for the Barn and to consider and determine the next steps. To consider and determine action.
12. Ashling Pavilion – Use as Day Care Facility
(a) A meeting with Mrs Josephs was held on 4 January 2010 (meeting notes attached). Amenities [min ref 152/10A] recommended that the Clerk prepare a report for FA&P on the matters of a hiring agreement and a subsidy to the hire charge during the first year of operation. A report is attached. To consider and determine action.
13. Annual Parish Assembly
(a) The Annual Parish Assembly is planned for Tuesday 13 April. To consider the theme for this years meeting and to make a recommendation to Full Council on this matter.
14. Finance
(a) December 2009 Accounts (previously issued): To note that the December 2009 accounts have been prepared.
(b) Orders for Payment (S.O.40): Consider and approve the Orders for Payment (previously circulated).
(c) Barn Play Area: A request to the Chairman of Swings and Things has been sent requesting the balance of funds for the Play Area. To receive any update.
(d) Parish Office Entrance: A second quote for the carpeting of the Parish Office entrance has been received (copy attached). To consider and determine action.
(e) 3 Year Forecast: To receive any update from Chairman of Committees on the 3 year forecast of income and expenditure. To consider and determine any actions.
(f) Investment Policy: To receive any update from the Clerk regarding the investment of temporary surplus funds. To discuss and determine actions.
15. Any other report which the Chairman deems urgent – NO DECISIONS can be made.
16. Exempt Business
To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and press for discussion re personnel or confidential matters where publicity might be prejudicial to the special nature of the business.
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