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Denmead Minutes
Amenities Committee - 2 June 2010
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PARISH COUNCIL OF DENMEAD
MINUTES OF THE AMENITIES COMMITTEE MEETING
HELD ON WEDNESDAY 2nd JUNE 2010 IN THE BARN GREEN ROOM, THE OLD SCHOOL, DENMEAD COMMENCING AT 7.30 pm
Cllr F Hull (Chairman) (P)
Cllr C Browton (P)
Cllr J Harrison (P)
Cllr N Lander-Brinkley (P)
Cllr C Phillips (P)
Cllr G Phillips (P)
Cllr I Reed (P)
Cllr R Smart (P)
Cllr K Andreoli
Cllr J Knight
Also present: Tony Daniells, Clerk to the Council, Debbie Cooper, Committee Clerk and 1 member of the public.
1/11A Apologies: Apologies were received from Cllrs Andreoli and Knight.
2/11A Election of a Vice-Chairman: Nominations for the post of Vice Chairman of the Amenities Committee for the ensuing municipal year were sought. It was RESOLVED that Cllr Harrison be re-elected as Vice Chairman for the ensuing municipal year by a unanimous vote.
Appointment of representatives: To receive nominations for the membership of the following:
3/11A a) Landscape Working Party
There was a unanimous vote that the Landscape Working Party members would remain the same. Cllr Bendall would be invited to become a co-opted member and be invited to all future meetings.
4/11A b) Youth Provision Working Party
There was a unanimous vote that the Youth Provision Working Party would remain the same, and that Cllr Lander-Brinkley would continue to support.
5/11A Declarations of Interest: Cllr Gibbs declared a personal interest regarding 25 The Heath as he was a resident of The Heath.
6/11A Minutes of Previous Meeting: The Minutes of the meeting held on the 21 April 2010 were submitted for approval. The following amendments were agreed to the minutes:
• Minute 233/10A – I believe that the committee not only thought that the house should be underpinned, but that our insurers were to be informed of the council’s position.
• Minute 238/10A – This should read that it was resolved to accept the minutes of the Sports Sub-Committee.
Second paragraph of the Public session. Mrs R Smart did not approach the committee, Councillor Smart approached the committee. Cllr Andreoli understood that whenever a councillor spoke in the public session it was still recorded that they were a councillor.
It was unanimously RESOLVED that the minutes be accepted as an accurate record and were duly signed by the Chairman.
7/11A Public Participation: The meeting was adjourned at 7:47 and reconvened at 7.59 to allow members of the public to speak.
8/11A Head Groundsman’s Report: The following items of the Status Report were considered by Committee under this heading. All other items pertaining to Working Party matters were dealt with in the relevant section of the agenda. All other items were NOTED.
a) Status Report: The status report from the Head Groundsman was reviewed and accepted.
New Communications:
9/11A a) Letter to Mr O’Halloran, dated 19th April 2010, regarding Land adjacent to 25 The Heath: Council discussed the situation regarding the piece of land adjacent to 25 The Heath, and it was decided that the legal situation should be investigated. The Chairman stated that a holding letter should be sent to Mr O’Halloran regarding the legal situation. Cllr Harrison would be prepared to speak to Mr O’Halloran regarding this.
It was RESOLVED that a holding letter be sent from the Clerk whilst the legal position was looked into.
10/11A b) Email from Cllr Andreoli: To consider point two in an email dated 9 May 2010 regarding public notice boards.
The Chairman considered that this item should be dealt with by the Landscape Working party.
It was AGREED that this matter was referred to the Landscape Working Party.
Landscape Working Party (LWP)
11/11A a) Report from the Chairman of the Landscape Working Party: Cllr Harrison stated that there had been numerous problems with trees. He stated that letters had been sent to the residents regarding this matter. Cllr Lander-Brinkley stated that there had been an incident with falling branches at 31 The Willows however, it appeared to be typical summer drop.
During a walk around the village, it was noted that the pavement in Forest Road required attention, and that the Clerk has this matter in hand.
During the discussion it was noted that Thomas Gregory needed to reassess the TPO trees. A volunteer tree warden had been identified who would help with this. Cllr Harrison had tried to make contact but was so far unsuccessful.
It was AGREED that this matter of TPO trees should be referred for discussion at both Amenities and Planning Committees.
12/11A b) Minutes of the Landscape Working Party held on 11 May: It was unanimously RESOLVED to accept the minutes of the meeting of the Landscape Working Party held on 11 May 2010.
Sports Sub-Committee (SS-C)
13/11A Report from the Chairman of the Sports Sub-Committee: There was no report as the Chairman of the Sports Sub-Committee was absent. Cllr Hull queried if the Wednesday cricket matches had restarted, as they were playing today.
14/11A Minutes of the Sports Sub Committee: It was unanimously RESOLVED to accept the minutes of the meeting of the Sports Sub Committee held on 25 March 2010.
Youth Provision Working Party (YPWP)
15/11A a) Report from the Chairman of the Youth Provision Working Party:
The Chairman stated that the half-term activities had been well received from the children taking part. She further stated that the 3 days of activities were hopefully paying for themselves.
Karen Hurt was now Midas trained and was therefore qualified to drive the mini-bus. The issue of First Aid Training needed to be addressed.
We are unable to progress the Youth Partnership Agreement until we hold a meeting with Sgt Chris Stanton.
Cllr Browton stated that there appeared to be a problem with the Mosquito device. It only appears to be switched on when the Youth Group was there. The Chairman stated that this problem should have now been rectified, however, there does appear to be a fault and this needed to be addressed.
The Committee also discussed the new play area at Creech Wood, during the discussion:
• Cllr Lander-Brinkley stated that work had started at Creech Wood, however there had been no consultation, since the initial meeting. There was an article in The News on Monday, 31st May 10, from a resident at Wecock and it was clear that the area was being enjoyed by people from outside Denmead.
• Road access was poor and had not been improved by Hampshire Highways.
• Cllr G Phillips stated that he had been approached by 2 members of the public, who stated that people where taking their horses/ponies and using the logs for jumping over.
• The surface was made of bark chips contained by tree trunks, but there was nothing to fence the play area off from the rest of the woods.
• The Chairman stated that there should probably be a risk assessment carried out. Cllrs Hull and Lander-Brinkley would progress further.
16/11A Minutes of the Youth Working Party held on 18 March: It was unanimously RESOLVED to accept the minutes of the meeting of the Youth Provision Working Party held on 18th March 2010. The Chairman stated that at the next meeting on 1st July 2010, Sgt Chris Stanton was needed at the meeting.
Matters Relating to Ashling Park
17/11A a) Vandalism: The Clerk reported on two recent incidents of vandalism. During the discussion on this item, Councillors considered.
• The state of the toilets – door handles missing – nothing was reported to the Clerk, therefore this had not been followed up by staff.
• Access to the roof was being gained by the Herras fencing.
• There was a need for a sleeping policeman under the gates to stop access when the compound gates are locked.
It was AGREED that this matter be referred to the Ashling Pavilion Working Party.
b) Gate Locking:
The Committee discussed a report from the Head Groundsman which considered standard times for gate locking in the winter and summer.
It was unanimously RESOLVED that the gate locking times would remain the same as Council considered these best served the needs of the residents.
Ashling Pavilion Working Group (APWP)
18/11A a) Ashling Pavilion Working Group:
Cllr Reed gave an update from the Ashling Pavilion Working Group and took questions.
It was RESOLVED that the remit of this working group would be widened to include all technical/engineering matters connected to the Pavilion and the Park.
Cllr Browton stated that vandalism to the roof was witnessed and that the police were called, but did not arrive for an hour, there were broken slates etc, but the youths were no longer there. Tanya Thompson has suggested anti vandal paint, barriers, sleeping policeman under the gate, and a strip of anti vandal paint on the tops of the fences. Cllr Reed apologised for the fact that the meeting planned for 21st April 2010 did not take place.
19/11A b) Boiler Modifications: Three quotes have been received for boiler modifications.
Cllr Reed stated that the quotes were as follows:
Company Cost of Quote
Connaught £8,214
T Kilminster Ltd £7,948
Michael Todd £5,330
JP Electrical were unable to quote as they are not able to work on commercial premises.
Cllr Reed stated that Michael Todd had a superior knowledge to the others, and has held his price at last year’s quote.
Some discussion took place as to what work was included in the scope of works. Cllr Reed stated that it was zoning of the heating system, and the Hot water had not been included in the original specification.
It was unanimously RESOLVED that the Quote from Michael Todd was accepted.
20/11A c) Waste Management: To receive a report (R001/0610A) from Clerk on Waste Management.
The Clerk stated that there were several types of waste matter-
Green Waste
Dumped materials
Wood waste
Rubble/building waste
The Committee received a report from the Clerk and various options were discussed.
It was unanimously AGREED that there was enough information regarding Waste to arrange a meeting between the Clerk and the Ashling Pavilion Working Party.
Outdoor Gym:
21/10A a) Outdoor Gym: Cllr Lander-Brinkley gave an update to the Committee. HCC had objected to the proposed site for the gym at the Old School. A meeting was to be held on Monday, 7th June 2010 to discuss this further. Cllr Lander-Brinkley stated that Horndean now had an outdoor gym, which he would investigate further and report to the Council.
22/10A Matters Raised by Councillors:
Items for next agenda – Cllr Reed asked that access to Creech Wood was considered at the next meeting.
There being no further business, the Chairman declared the meeting closed at 9:28 pm
AMENITIES COMMITTEE MEETING HELD 02 June 2010
PUBLIC SESSION
1 members of the public present
Cllr Gibbs (as a member of the public) stated that he has an interest in Mr O’Halloran’s letter concerning the piece of land next to 25 The Heath. Cllr Gibbs stated that the Council should realise the potential in this land, and as Cllr Gibbs lives at 15 The Heath he has a personal interest in how this land is utilised. Mr O’Halloran has been restoring a boat on this land, however other people also use it to park on. It was noted by the council that rubbish collects in this area and that the ground staff have difficulties in maintaining it.
The Chairman stated that the council need to investigate the legal status of this land.
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