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Denmead Minutes
Amenities COmmittee - 14 July 2010
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Cllr F Hull (Chairman) (P)
Cllr C Browton
Cllr J Harrison (P)
Cllr N Lander-Brinkley (P)
Cllr C Phillips (P)
Cllr G Phillips (P)
Cllr I Reed (P)
Cllr R Smart
Cllr K Andreoli (P)
Cllr J Knight (P)
Also present: Debbie Cooper, Committee Clerk and 2 members of the public.
23/11A Apologies: Apologies were received from Cllrs Browton and Smart.
24/11A Declarations of Interest: There were no declarations of interest.
25/11A Minutes of Previous Meeting: The minutes of the meeting held on 2nd June 2010 were submitted for approval. The following corrections were agreed:
Page 44 – 21/10A – should read 21/11A and 22/10A should read 22/11A.
It was unanimously RESOLVED that the minutes be accepted as an accurate record and were duly signed by the Chairman.
26/11A Public Participation: The meeting was adjourned at 7:37 and reconvened at 8:07 to allow members of the public to speak.
27/11A Head Groundsman’s report: The following items of the status report were considered by Committee under this heading. All other items pertaining to Working Party matters were dealt with in the relevant section of the agenda. All other items were NOTED.
a) Status Report: The status report from the Head Groundsman was reviewed and accepted.
b) Item 5 – Kitchen Door, Ashling Pavilion – The damaged door had been replaced, and that the original door had been kept for use elsewhere.
c) Item 6 – Park Bench – This had not been completed on schedule at the end of the football season.
d) Item 9 – Barn roof, Little Corner – protective wire had been battered down, and had been repaired – The Chairman requested that the Clerk ensured that the roof was made good and that the situation was monitored.
The Chairman stated that the Status Report would be redesigned for the next meeting.
28/11A New Communications
a) Letter from Carli Young, dated 1st July 2010, regarding King George V playing fields.
After discussion in Committee, Cllr Hull stated that there are many areas within the Parish which are “dog friendly” and that a letter should be sent to Ms Young stating the areas which are designated for dog walkers and that dogs are not permitted at the Burial ground, Ashling Park and Kidmore field as the park and field are used by families and for sporting purposes.
It was requested that the signs in all parks / open spaces be checked and replaced if necessary – the Clerk to action.
b) Letter from Mr O’Halloran – raised at previous meeting.
Cllr Hull requested that the Clerk investigates the legal situation with this matter.
c) Email from Stuart Dunbar-Dempsey re Little Frenchies field Open space issue – It was RESOLVED that this matter be referred to the Planning Committee for discussion at their next meeting.
d) Email from the Clerk regarding the IoG Saltex (7-9 September 2010).
It was unanimously AGREED that all the Groundstaff could attend the I.O.G. to be held in Windsor from 7-9 September 2010 (date to be decided) as an approved duty. It was NOTED that they would travel in the Parish Council vehicle. It was also RESOLVED that £200 Petty Cash be provided for the purchase of essential items on behalf of the Parish Council. Cllr Hull encouraged Councillors to also attend.
e) Letter from Michelle Josephs, dated 12th July 2010 regarding storage. After some discussion on this subject and the provision of storage, Councillors were against some form of outside storage. Cllr Hull stated that a meeting needs to be arranged between the Chairman and Mrs Josephs with 2 other councillors present to discuss the Denmead Daycare’s situation.
Landscape Working Party (LWP)
29/11A a) Report from the Chairman of the Landscape Working Party: Cllr Harrison stated that there had been numerous problems with trees. He stated Thomas Gregory had inspected the trees mentioned under item 7.
7 The Willows – 5-6 metre crown lift is recommended.
12-13 Kilnside – Permission had been granted and work carried out.
Item 8 – Insurance Claims
• Aviva – 30 Woodrow – Oak Tree in the Park causing subsidence – Canopy of tree will be cut back, and the Elder tree should be removed by the householder.
• Innovation – 7 Peakfield – ongoing
• Oriel – 12 The Meadows – Thomas Gregory had inspected both trees and advised that he would accept an application for crown lifting or reduction.
Cllr Harrison stated that he had written to all parties regarding the Oak Trees.
Cllr Harrison stated that the “Tree Council” grant had been approved and that 10 trees would be planted in November 2010.
b) Murphy’s Strip
Cllr Reed passed around some photographs of the area around Murphy’s strip and stated that it was being used as an unofficial dumping ground. The LWP proposed to fence the area off with close board fencing which would cost £500, and requested that this expenditure be sanctioned.
It was unanimously AGREED that the £500 for fencing should be taken from the Landscape Maintenance Earmarked Reserves.
c) Notes of the Landscape Working Party held on 22nd June 2010: It was unanimously RESOLVED to accept the notes of the meeting of the Landscape Working Party held on 22nd June 2010.
Sports Sub-Committee (SS-C)
30/11A Report from the Chairman of the Sports Sub-Committee:
a) Report from the Chairman of the Sports Sub-Committee. Cllr Andreoli reported that the date of the Football Forum is the 29th July 2010, all Football Teams involved need to be informed of the date. Clerk to action.
b) Kick Wall and Goal posts – it was recommended by the |Sports Sub-Committee that a kickwall be put in place to stop the tennis court fence and pavilion roof being used for this activity.
c) Mead End Football club – it was unanimously AGREED that Mead End Football Club be accepted to use the Saturday afternoon slot, previously used by Denmead and Purbrook Football Club.
d) Denmead 10k Run – Sunday, 17th October 2010.
This is the 20th anniversary of the 10k run, and the organisers would like to make a “splash”. Councillors discussed how the day could be more community based; Cllr Hull suggested maybe running a café.
The organiser will send an article to be included in the September issue of the “Parish Scene”.
It was requested that notices be produced to let residents know dates and times of the 10k run and associated activities.
e) Broken Basket Ball nets – Cllr Andreoli requested that 2 sets were ordered, so that a spare set was available.
f) Kissing Gates
The subject of the Kissing Gates was raised, and it was unclear whether 3 or 4 gates were required – Clerk to check the requirements of the kissing gates.
g) Minutes of the Sports Sub-Committee: The minutes of the Sub-Committee meeting held on 24th June 2010 were received and NOTED.
Youth Provision Working Party (YPWP)
31/11A a) Report from the Chairman of the Youth Provision Working Party: The Chairman stated that the meeting had been lengthy but productive.
The Partnership Agreement had been discussed with PCSO Laurence Day and PC Emma Port, all happy for the agreement to go ahead, Cllr Hull stated that it would be useful to get this finalised prior to Sgt Stanton’s transfer.
The “Kick Wall” had been discussed and all agreed that this wall is a requirement. The most acceptable position for this “kick wall” would be adjacent to the basketball southern edge and between the two sycamore trees, however this would be dependent on approval from the Tree Officer as the trees were TPO protected. Amenities agreed to progress this option ahead of any other. This alignment took the balls away from the Pavilion. It allowed for all year play since the hard surface could be used in wet weather and grass when dry. It was close to the Skate Park and the area the young people wanted to congregate in.
Cllr Hull stated that we need to get the youths involved with the design.
b) Minutes of the Youth Provision Working Party held on 1st July 2010: It was unanimously RESOLVED to accept the minutes of the meeting of the Youth Provision Working Party held on 1st July 2010.
c) Skate Jam - it was unanimously AGREED that the Skate Jam on Sunday, 22nd August 2010 could go ahead and that a letter be sent to all residents who border onto the Park, to make them aware of the event and its contents.
Cllr Hull asked whether the Bowls Club had been informed.
d) “It’s alright to Play in the Woods”. Cllr Lander-Brinkley gave an update on the situation. The issue of access was raised, and that the main way to access Creech Wood was via Bunkers Hill. There had been no consultation regarding access.
e) Youth Awards Evening
Cllr Hull stated that this evening had been very successful, and had been attended by all 3 District Councillors and Denmead Parish Council’s Chairman; it was a good evening enjoyed by everyone.
32/11A Matters relating to Ashling Park
a) Vandalism Reports
The Committee Clerk reported that there had been eight incidents of vandalism.
1. Obscene graffiti with marker pen on new skins of “fun box” on skate park.
2. Several beer bottles smashed on skate park and basketball court.
3. Oil sprayed in two locations on tarmac area.
4. Broken roof slate.
5. Broken roof slate, exposed wooden support.
6. Broken tiles, screen on roof torn down, 50 tiles broken, 20 x 2 ltr bottles found full of pea shingle in gutter. Scaffolding barrier climbing mesh stolen.
7. Fire on playing fields, bottles & can strewn around area, brushwood and picnic chains burnt. Fire area 1m in diameter still smouldering at 08:00.
8. Ladies Toilet Ashling Pavilion – Sink pulled away from wall, waste pipe snapped and water pipes bent under the weight of the basin.
33/11A Ashling Pavilion Working Group
a) Ashling Pavilion Working Group: Cllr Reed gave the meeting an update on the Ashling Pavilion Working Group.
b) Boiler modifications – awaiting start date.
c) Waste Management – Hippo bags are to be considered.
34/11A Outdoor Gym
Cllr Lander –Brinkley reported that he had received a letter from Winchester stating that no planning permission was required, and that he had sent a letter to Hampshire County Council, Estate Surveyors. No further communication had been received.
There being no further business, the Chairman declared the meeting closed at 9:44pm
AMENITIES COMMITTEE MEETING HELD ON 14 JULY 2010
PUBLIC SESSION
2 members of the public present
Mr David Chiswell – Denmead Tennis Club
Mr Chiswell stated that members of the committee were aware of the problems caused by footballs being kicked against the fence. The Tennis Club had LTA Grade 5 Tennis Tournaments during the summer holidays, which was a privilege for the club, however a number of players had withdrawn as footballs were being kicked against the fencing during matches, causing players to lose concentration.
Cllr Andreoli stated that this matter had been discussed at the Sports Sub-Committee meeting, but there did not appear to be much that could be done.
Mr Chiswell stated that the youths had been asked not to kick their balls against the fence, but this fell on deaf ears. He further requested that DPC support the Tennis Club on this issue.
Cllr Hull asked that DTC informed the council of the match dates and then Denmead Parish Council could ensure that a ranger was present. She also considered that if Denmead Tennis Club marshals wore high visibility jackets and patrolled the perimeter this may also be a deterrent. Mr Chiswell suggested that for the next match they place seating outside of the courts which could hopefully stop this problem as the youths would not be able to access the fence so easily.
Chris Wrighton – Skate Jam – The Proposal
The proposed date for the Skate Jam was Sunday, 22nd August 2010.
The aim of the Skate Jam was to raise money to improve or provide better equipment for the skate park. It would also bring the community together to enjoy a fun day – no competition will be held, all age groups would be encouraged to take part.
Costs – The proposal was to charge all entrants £3.50, however spectators would be free of charge.
Planned timetable of the day – 11:30 – 17:00
11:30 – Signing in and preparation time
12:30 – BMX starts the jam (1) - 30 minute event
13:00 – Clear skate area for next jam.
13:10 – Skateboarders jam (1) – 30 minute event
13:40 – Clear skate area for next jam
13:50 – In-line skaters jam – 30 minute event
14:20 – Clear skate area for next jam
14:30 – BMX jam (2) – 30 minute event
15:00 – Clear skate area for next jam
15:10 – Skateboarders jam (2) – 30 minute event
15:40 – Take down barriers from around park
15:50 – Free for all
17:00 – End of day
Music – There would be 2 – 3 DJs throughout the day, playing a variety of rock, hip-hop and dance – music would be powered by generators that would be supplied.
Security and General Details
The skate park would have a barrier around it to stop spectators walking onto the skate park whilst the jam was in action.
Bins would be provided, and there would be staff to litter pick at the end of the event.
All staff would be wearing high visibility jackets/vests.
Fully qualified first aiders would be present at the event
Music would not exceed its maximum output or annoy surrounding community.
Photo consent and notices had been designed for all those entering/participating in the jam.
A register would be held for all entrants, who must sign an agreement of consent to participate and for photographs to be taken/used.
Posters for the event would be produced and distributed around the community. It is hoped that local papers, TV and radio stations would also be willing to be involved.
It is hoped that local businesses may want to bring small stalls along to make the event more community based.
There would be food available – ice cream van and burger van.
Licences for the music / entertainment will be obtained via PRS (www.prsmusic.com)
Insurance for the event will be obtained via events insurance (www.events-insurance.co.uk)
Cllr Hull noted that the Bowls club need to be consulted regarding their match schedule, and requested that this be done.
Cllr Harrison stated that the plan which had been presented was very detailed and that a lot of organisation had already taken place, although the council had not agreed to this event taking place.
The subject of parking was raised; Mr Wrighton stated that 3 car parks had been identified so as to keep the additional cars from parking in residential areas. Cllr Andreoli stated that the Health Centre was not open on a Sunday, and they may give permission for use of their car park.
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